National University of Tainan, Secretariat Office

Chief Secretary
Yu-Chih Li 
110
yuchihli@gm2.nutn.edu.tw

1. Assisting in coordination and supervision of Secretariat affairs.
2. Overseeing official documents across departments.
3. Reviewing and approving certificates, contracts, and other applications.
4. Monitoring and following up on major cases and resolutions from university-wide meetings.
5. Managing legal matters.
6. Organizing University Affairs and Advisory Committee Meetings.
7. Drafting and interpreting budget plans.
8. Coordinating inter-departmental activities.
9. Addressing feedback from elected representatives, student parents, and external stakeholders.
10. Receiving guests.
11. Handling other assigned duties.

1. 1Supporting Secretariat Office coordination and supervision.
2. Managing official documents from all units.
3. Guest reception.
4. Handling other assigned tasks.

1. Organizing the President’s schedule.
2. Handling the President’s correspondence.
3. Managing the President’s public relations budget.
4. Procuring and distributing official gifts.
5. Compiling key events involving the President.
6. Performing other assigned duties.

1. Managing press releases and media relations.
2. Organizing the NUTN Year-End Press Conference.
3. Assisting departments with press conferences.
4. Coordinating the NUTN Cassia Fistula Festival.
5. Handling the President’s correspondence.
6. Compiling performance data for the University Advisory Committee.
7. Coordinating guest invitations for major events (e.g., festival, anniversary, graduation).
8. Managing and maintaining the School History Room.
9. Editing Secretariat Office materials for university-wide meetings.
10. Drafting and managing budgets and final accounts for the annual University Endowment Fund.
11. Compiling Secretariat Office calendars.
12. Receiving guests.
13. Performing other assigned tasks.

Secretary
Hsu-Fang Kuo
108
kuos@mail.nutn.edu.tw

1. Scheduling for the Vice President.
2. Managing Vice President Office administrative affairs.
3. Handling academic review affairs related to the Vice President.
4. Supporting the University Development Committee.
5. Assisting with press releases and conferences.
6. Managing NUTN Digital News Post.
7. Compiling and uploading NUTN video materials.
8. Coordinating guest invitations for major events.
9. Managing general affairs of the Vice President Office.
10. Maintaining the websites for the Vice President Office and School History Room.
11. Receiving guests.
12. Performing other assigned tasks.

1. Organizing the Chief Secretary’s schedule.
2. Supporting supervisor meetings.
3. Editing and publishing school annals.
4. Compiling brochures, guides, and pamphlets.
5. Preparing the President’s presentation materials for key events.
6. Assisting with management of the President’s emails.
7. Maintaining the websites of the President’s Office and Secretariat Office.
8. Uploading official leave reports.
9. Handling general affairs for both the President’s and Secretariat Offices.
10. Receiving guests.
11. Performing other assigned tasks.